Boston Region MPO Administration & Finance Committee

Recruitment and Hiring Process for MPO Executive Director: Framework Options February 14, 2023

See Google Doc with initially proposed process.

1. Before posting job, produce memo:

· Recommend acting executive director and salary

· Review and confirm hiring process

· Recommend screening and interview team

· Identify staff liaison throughout process

2. Develop job posting

· Survey staff and board members (with support from MPO staff liaison)

· Finalize draft job posting, time frame, posting locations, and salary range

3. Milestone:

· Board to review memo and job posting with above recommendations and approve with majority vote

4. Post job

· MPO staff liaison leads posting of job, in coordination with Fiduciary Agent

· MPO staff liaison coordinates receiving and responding to applicants (Neogov)

· MPO staff liaison shares resumes and cover letters with screening team

5. Prepare for interviews

· Draft questions and evaluation table for first interview and submit to staff liaison for records

· Screen applications for a list of first round interviewees

6. Carry out first interview

· MPO staff liaison to help schedule

· Interview, take notes, and discuss

· Submit interview notes/evaluation form to staff liaison for records

· Recommend final interviewees

7. Carry out second interview

· Draft questions and evaluation table – submit to staff liaison for records

· MPO staff liaison to help schedule

· Interview, take notes, and discuss

· Submit interview notes/evaluation form to staff liaison for records

· Recommend up to 3 finalists for board interview

8. Board interviews finalists

· Board interview

· Deliberation and discussion

· Final selected candidate agreed upon by board

9. Make offer / negotiations

· Offer drafted to final selected candidate.

· Who talks to them about the offer?

· If not accepted, board meets to discuss 2nd choice

10. Announce selected candidate

· Once accepted, announce selection to board members and staff

Option 1: Screening Committee + Hiring Committee	Option 2: Single Search Committee
Screening Committee (MPO chair, vice chair, and chair of A&F committee or their designees) meet to discuss #1 (memo, but including makeup of Hring Committee) & #2 (job posting).	MPO board confirms makeup of Hiring Committee, including: MPO chair, MPO vice chair, Fiduciary Agent, chair of RTAC, chair of A&F committee, and two municipal or subregional representatives - or any designees of those entities. Search Committee meets to designate a subset (sub-committee) to carry out #1 and #2.
Full MPO board discusses Screening Committee recommendations in the memo (#1) and the draft job posting after staff have also been surveyed (#2). Board votes to approve those items (#3), including appointing the Hiring Committee (which would consist of MPO chair, MPO vice chair, Fiduciary Agent, chair of RTAC, chair of A&F committee, and two municipal or subregional representatives - or any designees of those entities.	Full MPO board discusses Search Committee recommendations in the memo (#1), including the recommended makeup of the first and second interview from that Search Committee, and the draft job posting after staff have also been surveyed (#2). Board votes to approve those items (#3) May make adjustments to the Search Committee or the process at this time.
Screening Committee works with staff liaison to post job (#4). Staff liaison collects and manages applications through Neogov.	Search Committee works with staff liaison to post job (#4). Staff liaison collects and manages applications through Neogov.
Hiring Committee develops interview questions and evaluation form and submits to staff liaison for records (#5). Hiring Committee coordinates with Screening Committee, which develops second round questions and evaluation form and submits to staff liaison for records.	Search Committee develops interview questions and evaluation form for both interviews and submits to staff liaison for records (#5)
Interview Committee performs interviews, evaluates and discusses, and recommends finalists to Screening Committee to then communicate to full Board (#6).	Search Committee performs interviews, evaluates and discusses, and submits records and selected finalists to staff liaison (#6)
Select members of the Screening Committee or their designees performs the second interview, evaluates and discusses, and recommends finalists to the full board. (#7)	A selected subset of Search Committee performs interviews, evaluates and discusses, and submits records and selected finalists to staff liaison (#7)
Full Board interview with vote to select final candidate in executive session (#8).	Full Board interview with vote to select final candidate in executive session (#8).
Appointee of the Screening Committee, with approval of board, makes offer and negotiates (#9). Report back to full board and if needed, gain approval to make an offer to an alternate finalist.	Appointee of the Search Committee, with approval of board, makes offer and negotiates (#9). Report back to full board and if needed, gain approval to make an offer to an alternate finalist.
Announce selection to board members and staff (#10)	Announce selection to board members and staff (#10)