Technical Memorandum


DATE:   January 26, 2023

TO:         Boston Region Metropolitan Planning Organization

FROM:   Tegin Teich, Executive Director

RE:         TIP Process, Engagement, and Readiness Committee Proposal


The Boston Region Metropolitan Planning Organization’s (MPO) Administration and Finance (A&F) Committee members, in discussions about an MPO Operations Plan, requested that MPO staff develop a framework for a new committee charged with supporting increased engagement in the development of the Transportation Improvement Program (TIP). The intent of this committee is not to duplicate work done at the MPO policy board level, but rather further supplement it. A&F Committee members agreed that the establishment of a TIP Process, Engagement, and Readiness Committee should not result in a dilution of decision-making at the policy board level to other forums.


If established, this committee would be a standing committee, subject to the same guidance as other committees in the MPO Operations Plan, which is currently being developed. This memo presents the proposal for a draft charge and purpose, sample activities, a preliminary timeline, and the draft process for establishing committee membership to be considered in the MPO Operations Plan. Staff request that MPO board members discuss and decide whether or not to implement this committee.



1          Draft Charge and Purpose of a TIP Process, Engagement, and Readiness Committee

Charge: Provide ongoing review and input into the TIP development process with a focus on identifying opportunities for improvement, as well as increasing collaboration and engagement between MPO staff, board members, representatives of MassDOT, the MBTA, regional transit authorities, project proponents, and other stakeholders.


Purpose: To achieve greater transparency into the TIP development process, establish a forum to encourage more engagement and dialogue between board members and with project proponents, and to build a foundation to support the consensus-based, decision-making that occurs at full policy board meetings.



2          Sample Committee Activities

The following are activities that the TIP Process, Engagement, and Readiness Committee might engage in throughout the TIP development process:

3          Preliminary Meeting Timeline

Figure 1 shows a proposed timeline for when committee activities could occur in relation to the TIP development process timeline for the full policy board. The proposed timeline includes five scheduled meetings throughout the year. Additional meetings can be at the discretion of the committee to discuss ongoing themes and challenges as well as project readiness updates as they occur.




Figure 1
TIP Development Process and Preliminary Committee Meeting Timeline


FFY = Federal Fiscal Year. MPO = Metropolitan Planning Organization. TIP = Transportation Improvement Program


4          Draft Membership Guidance from the Draft MPO Operations Plan

The following text is a subset of the draft committee guidance in the MPO Operations Plan focused on establishing membership for committees:

The Boston Region Metropolitan Planning Organization (MPO) operates its programs, services, and activities in compliance with federal nondiscrimination laws including Title VI of the Civil Rights Act of 1964 (Title VI), the Civil Rights Restoration Act of 1987, and related statutes and regulations. Title VI prohibits discrimination in federally assisted programs and requires that no person in the United States of America shall, on the grounds of race, color, or national origin (including limited English proficiency), be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives federal assistance. Related federal nondiscrimination laws administered by the Federal Highway Administration, Federal Transit Administration, or both, prohibit discrimination on the basis of age, sex, and disability. The Boston Region MPO considers these protected populations in its Title VI Programs, consistent with federal interpretation and administration. In addition, the Boston Region MPO provides meaningful access to its programs, services, and activities to individuals with limited English proficiency, in compliance with U.S. Department of Transportation policy and guidance on federal Executive Order 13166.

The Boston Region MPO also complies with the Massachusetts Public Accommodation Law, M.G.L. c 272 sections 92a, 98, 98a, which prohibits making any distinction, discrimination, or restriction in admission to, or treatment in a place of public accommodation based on race, color, religious creed, national origin, sex, sexual orientation, disability, or ancestry. Likewise, the Boston Region MPO complies with the Governor's Executive Order 526, section 4, which requires that all programs, activities, and services provided, performed, licensed, chartered, funded, regulated, or contracted for by the state shall be conducted without unlawful discrimination based on race, color, age, gender, ethnicity, sexual orientation, gender identity or expression, religion, creed, ancestry, national origin, disability, veteran's status (including Vietnam-era veterans), or background.

A complaint form and additional information can be obtained by contacting the MPO or at

To request this information in a different language or in an accessible format, please contact

Title VI Specialist
Boston Region MPO
10 Park Plaza, Suite 2150
Boston, MA 02116

By Telephone:
857.702.3700 (voice)

For people with hearing or speaking difficulties, connect through the state MassRelay service:

For more information, including numbers for Spanish speakers, visit