Boston Region MPO Administration & Finance Committee
Operations Plan Development
Worksheet for Officers of the Board – Thursday, September 22, 2022
Draft Final Write-up for Discussion
#. BRMPO Board Officers
The MOU states: “The Chair of the Boston Region MPO shall be the Secretary of MassDOT or the Secretary’s designee. The Vice Chair shall be a municipal representative or an official of one of the two regional agencies and shall be elected to a one-year term by the MPO members by majority vote. This election shall take place at the first meeting after the election of Boston Region MPO elected municipal representatives.”
#. a. Chair
The Chair of the BRMPO Board is the Secretary of Transportation of the Commonwealth of Massachusetts, ex officio. Their term on the BRMPO Board, and as its Chair, begins upon their official first day of employment as Secretary of Transportation of the Commonwealth of Massachusetts.
The Secretary shall preside at all BRMPO Board meetings at which they are present. If the Secretary cannot preside at a Board meeting, their designee shall preside in their stead.
The Chair or their designee is responsible for signing, as Chair of the Boston Region MPO, any official acts, orders, or proceedings of the board, such as:
The Chair or their designee shall respond to requests for information relevant to Board business at least 48 hours in advance of a meeting during which the Board votes on a topic. In addition, the Chair shall ensure that all member questions are satisfied before calling votes.
The Chair or their designee shall have such powers, and perform such other duties as may from time to time be voted by the MPO Board of Directors.
The Vice-chair presides at meetings in the absence of the Chair or Chair’s designee(s) (or alternate?)
The Vice-chair may sign official acts, orders, or proceedings of the board as the Chair’s proxy if the Chair is not able.
The Vice-chair shall collaborate on agenda setting with the Chair and MPO staff.[a]
The Vice-chair shall have such powers, and perform such other duties as may from time to time be voted by the MPO Board of Directors.
#.b.i. Vice-chair Nomination Process
Following the annual election of municipal representatives, members shall nominate a municipal representative or an official of one of the two regional agencies for a one-year term as the Vice Chair. This nomination shall take place one meeting prior to the Boston Region MPO Annual meeting (refer to section #.c).[b]
#.c Officer Election - Annual Meeting
Each year the MPO shall hold an Annual Meeting, after the completion of the MPO elections (typically end of October) and within 30 days of the new members’ term (typically beginning November 1), either in concurrence with or in addition to an existing board meeting. At that meeting:
#. d. BRMPO Presiding Officer(s)
When the designee of the Chair or their alternate is not present or able to preside at the meeting, the Vice-chair assumes the presiding role at an MPO meeting. If the designees and alternates of both the Chair or Vice-chair are not present to preside at an MPO meeting, the Board membership may elect a presiding officer for the meeting by a majority vote.
The presiding officer shall be responsible for calling the meeting to order, closing the meeting, and ensuring that the meeting follows Robert’s Rules of Order, which can be overridden by processes in this Operations Plan. The primary functions of presiding during a meeting include recognizing board members to speak and facilitating voting procedures. The presiding officer shall also recognize requests for agenda and discussion items from members of the Board and of the public, facilitate meetings in a manner that encourages participatory dialogue that gives all parties a chance to be heard, and ensure that the board engages in timely and effective cooperative decision-making.
At the direction of the presiding officer, discussions of agenda items can be facilitated by other Board members or staff.
#.f. Agenda Setting and Notification Process
#.g. Other Officers
#.h. Board Member Designees and Alternates
[a]August 25 A&F Comments: Expand on agenda setting duties
[b]August 25 A&F Comments: Brian Kane, Only a municipal or regional entity should nominate a rep for the vice-chair position.
[c]August 25 A&F Comments: Should the Vice-chair be elected at this meeting or a later meeting?
[d]Vice-chair nominations: should the nomination process take place before or after the Annual meeting
[e]MOU reminder: "This election shall take place at the first meeting after the election of Boston Region MPO elected municipal representatives." for vice-chair